Philanthropic Events Coordinator

Role Title: Philanthropic Events Coordinator

Reports to: Director of Philanthropy and Public Affairs

Supervises: N/A

Classification: Full-time/Exempt

Pay Grade/Salary Range: $48,300.00 - $55,500.00 / Year

Role purpose: The Philanthropic Events Coordinator provides visionary leadership, fundraising logistical management and execution oversight for Starlight’s philanthropic events, including signature fundraising events (Annual Gala and Starry Night at Starlight), donor receptions, coordination of Starlight’s donor lounge, and other special events to recognize Starlight supporters.

Required Accountabilities & Deliverables:

• Coordinate fundraising initiatives for both of Starlight’s signature fundraising events, including sponsorship solicitation preparation, selection and management of Co-Chairs and committee members, communication with Board of Directors, meeting facilitation, and in-event fundraising opportunities.
• Serve as project manager for signature fundraising events by providing overall vision, developing and executing a communications strategy, ongoing oversight of timeline and event budget, providing script assistance, drafting website copy and sponsorship levels, brainstorming with Marketing team on video content, and overseeing program creation.
• Track RSVPs, input attendance, and generate guest lists for fundraising events and receptions.
• Provide logistical oversight for signature fundraising events through work with Special Events Manager, and lead logistics for donor receptions, donor lounge and other small philanthropic events.
• Implement and oversee donor benefits fulfillment for special events.
• Utilize Tessitura to monitor event pledges, and pull lists, reports and acknowledgments.
• Provide timely acknowledgments to event donors and find meaningful ways to engage them with Starlight.
• Embrace Starlight’s mission, vision, and values.

The above listing is not all-inclusive; other duties may be assigned to meet the evolving needs of the organization.

Preferred Education/Work Experience: BA in a relevant degree and 1-3 years of relevant experience.

Preferred Skills and Abilities:

• Demonstrated ability to articulate passion for performing arts, civic assets and community engagement.
• Desire to seek, accept and implement feedback and openness to new ideas.
• Technical proficiency and enthusiasm to learn Starlight’s database platforms (Tessitura, Momentus).
• Developed ability to prioritize and balance multiple initiatives.
• Understanding the Kansas City philanthropic landscape and stakeholders.
• Exceptional communication, meeting facilitation, and relationship building skills.

Other Working Conditions: This role is primarily administrative/desk-based with a traditional on-site M-F work week schedule and general alignment with Starlight’s office hours with an expectation to attend night and weekend events as necessary and/or requested on an irregular/regular basis. Due to the nature of Starlight’s business, availability/communication may be required in cases of urgent or emergency matters during nights and weekends. This role is eligible for remote work per Starlight protocol.

Come join an organization that offers the following three-tier benefits package:

Starlight Physical Wellness

• Medical, Dental and Vision Insurance paid by employer
• Short-Term and Long-Term Disability
• Awarded Silver level certification from KC Chamber for 2025 Healthy KC Workplace Wellness

Starlight Emotional Wellness

• Paid Time Off (up to 10 days in first year)
• Paid Holidays (including Thanksgiving, winter holiday (Dec. 25-Jan. 1) and 5 floating holidays of your choice)
• Employee Assistance Program
• Personal Leave of Absence up to 4 weeks

Starlight Financial Wellness

• 401(k) Retirement Savings Program
• Life Insurance
• Family Leave up to 4 weeks at 100% pay
• 125 Cafeteria Plan

Starlight Theatre Association is an Equal Employment Opportunity organization. We evaluate qualified applicants without regard to age, race, color, national origin, religion, sex, sexual orientation, gender identity, disability, protected veteran status, and other statuses protected by law.

Starlight supports an environment that values and respects the experiences and contributions of its employees, volunteers, partners and community members. We encourage and welcome applicants of groups that are historically underrepresented in the American theatre industry.

For more information about our accessible workplace, including disability accommodations for the application process and beyond, please email starlightjobs@kcstarlight.com.